SAG Conference 2023 - Privacy Policy
The SAG Conference and the SAG Conference website available at www.sagconference.com
(collectively, "SAGConference") is owned and operated by SAG Conference Award Foundation
and the associated ("us" "we" or "our"). At SAGConference, you can submit papers for review
for the next conference, register as a delegate, build a calendar of sessions you wish
to attend, share via social media about what you like, all in one place. This SAGConference
privacy policy (the "Privacy Policy") is intended to inform you of our policies and
practices regarding the collection, use and disclosure of any information you submit
to us through SAGConference. This includes "Personal Information," which is information
about you that is personally identifiable such as your name, e-mail address, user ID
number, and other non-public information that is associated with the foregoing, as
well as "Anonymous Information," which is information that is not associated with
or linked to your Personal Information and does not permit the identification of individual persons.
User Consent
By accessing or otherwise using SAGConference, you agree to the terms
and conditions of this Privacy Policy and the associated Terms of
Service you expressly consent to the processing of your Personal
Information and Anonymous Information according to this Privacy Policy.
Your Personal Information may be processed by us in the country where it
was collected as well as other countries including Canada where laws
regarding processing of Personal Information may be less stringent than
the laws in your country.
Regarding Children
Children under the age of 13 are not permitted to use SAGConference and
we do not intentionally collect or maintain Personal Information from
those who are under 13 years old. Protecting the privacy of children is
very important to us. Thus, if we obtain actual knowledge that a user is
under 13, we will take steps to remove that user's Personal Information
from our databases. We recommend that children between the ages of 13
and 18 obtain their parent's permission before submitting information
over the internet. By using SAGConference, you are representing that you
are at least 18 years old, or that you are at least 13 years old and
have your parents' permission to use SAGConference.
Collection and Use of Information
Personal Information
In general, we collect Personal Information that you submit to us
voluntarily through SAGConference. We also collect information that you
submit in the process of creating or editing your account and user
profile on SAGConference. For example, our registration and login
process requires you to provide us with your name, valid email address
and password of your choice. When you personalize your profile and use
the features of SAGConference, we will collect any information you
voluntarily provide, and we may also request optional information to
support your use of SAGConference, such as your year of birth, food
allergies, and other information needed for your safety and to
comply with local laws. We collect information in the form of
the content that you submit during your use of SAGConference, such as
photos, papers, postings and other information you choose to submit. We
may also collect information about you and your colleagues who use
SAGConference, from any social network you may have connected from, in
order to provide you with a more personalized experience. For instance,
we may collect your user ID or profile information that you have
permitted to be displayed through SAGConference in order to display you
as a friend or in association with your profile and collections. When
you order our products or services, you will need to submit your credit
card or other payment information so that our service providers can
process your payment for those products and services. When you sign up
for, or win, any contests, sweepstakes, or other activities that we make
available on SAGConference, we will collect the information designated
along with such activity, which may include your contact information
such as your address and phone number. If you choose to sign up to
receive information about products or services that may be of interest
to you, we will collect your email address and all related information.
Additionally, we collect any information that you voluntarily enter,
including Personal Information, into any postings, comments, or forums
within the SAGConference community.
Personal Information from Other Sources
We may receive Personal Information about you from other sources with
which you have registered, companies who we have partnered with
(collectively, "Partners") or other third parties. We may associate this
information with the other Personal Information we have collected about
you.
Payment and credit card processing is handled by our payment processing
partner and no credit card information is transmitted from the
processing parter to SAGConference. The payment processor will have its
own privacy policy that will apply to the payment processing tasks.
E-mail and E-mail Addresses
If you send an e-mail to us, or fill out our "Feedback" form through
SAGConference, we will collect your e-mail address and the full content
of your e-mail, including attached files, and other information you
provide. We may use and display your full name and email address when
you send an email notification to a friend through SAGConference or the
social network from which you have connected to SAGConference (such as
in an invitation, or when sharing your content). Additionally, we use
your email address to contact you on behalf of your friends (such as
when someone sends you a personal message) or notifications from a
social network or other website with whom you have registered to receive
such notifications. We may use this e-mail address to contact you, for
things such as notifications of sales and other related information. You
may indicate your preference to stop receiving further promotional
communications as further detailed below.
Information Collected Via Technology
As you use SAGConference, certain information may also be passively
collected and stored on our or our service providers' server logs,
including your Internet protocol address, browser type, and operating
system. We also use Cookies and navigational data like Uniform Resource
Locators (URL) to gather information regarding the date and time of your
visit and the solutions and information for which you searched and
viewed. This type of information is collected to make SAGConference and
solutions more useful to you and to tailor the experience with
SAGConference to meet your special interests and needs.
An "Internet protocol address" or "IP Address" is a number that is
automatically assigned to your computer when you use the Internet. In
some cases your IP Address stays the same from browser session to
browser session; but if you use a consumer internet access provider,
your IP Address probably varies from session to session. For example,
we, or our service providers, may track your IP Address when you access
SAGConference to assist with ad targeting.
"Cookies" are small pieces of information that a website sends to your
computer's hard drive while you are viewing a website. We may use both
session Cookies (which expire once you close your web browser) and
persistent Cookies (which stay on your computer until you delete them)
to provide you with a more personal and interactive experience with
SAGConference. Persistent Cookies can be removed by following your
Internet browser help file directions. In order to use our services
offered through SAGConference, your web browser must accept Cookies. If
you choose to disable Cookies, some aspects of SAGConference may not
work properly, and you will not be able to receive our services.
Use and Disclosure of Information
Except as otherwise stated in this Privacy Policy, we do not sell,
trade, rent, or share the Personal Information that we collect with
third parties, unless you ask or authorize us to do so.
In general, Personal Information you submit to us is used by us to
provide you access to SAGConference, to improve SAGConference, to better
tailor the features, performance, and support of SAGConference and to
offer you additional information, opportunities, promotions and
functionality from us, our partners or our advertisers at your request.
Additionally, we do share your content preferences and other information
with the social network from which you have connected to SAGConference,
along with those companies and persons you have asked us to share your
information with.
We may provide your Personal Information to third-party service
providers who work on behalf of or with us to provide some of the
services and features of SAGConference and to help us communicate with
you. Examples of such services include sending email, analyzing data,
providing marketing assistance, processing payments (including credit
card payments), and providing customer service. We require our
third-party service providers to guarantee not to use such information
except as necessary to provide the relevant services to us. We may share
some or all of your Personal Information with our third-party partners,
those with whom we have a co-branding or promotional relationship, or
other third-parties about whom you are otherwise notified and do not
request to opt out of such sharing. This Privacy Policy does not cover
the use of your personally identifiable information by such
third-parties. We do not maintain responsibility for the manner in which
third parties, including, without limitation, social networks, other
partners and advertisers, use or further disclose Personal Information
collected from you in accordance with this Privacy Policy, after we have
disclosed such information to those third parties. If you do not want us
to use or disclose Personal Information collected about you in the
manners identified in this Privacy Policy, you may not use
SAGConference.
Additionally, we may create Anonymous Information records from Personal
Information by excluding information (such as your name) that would
otherwise make the Anonymous Information personally identifiable to you.
Generally, we aggregate this information and use it in statistical
analysis to help us analyze patterns in the use of SAGConference. This
Privacy Policy does not limit our use or disclosure of any Anonymous
Information in any way, and we reserve the right to use and disclose
Anonymous Information to our partners and other third
parties in our discretion.
In the event we go through a business transition such as a merger,
acquisition by another company, or sale of all or a portion of its
assets, your Personal Information may be among the assets transferred.
You acknowledge that such transfers may occur and are permitted by this
Privacy Policy, and that any acquirer of ours or that acquirer's assets
may continue to process your Personal Information as set forth in this
Privacy Policy.
We may disclose your Personal Information if we believe in good faith
that such disclosure is necessary to (a) comply with relevant laws or to
respond to subpoenas or warrants served on us; or (b) to protect and
defend our rights or property, you, or third parties. You hereby consent
to us sharing your Personal Information under the circumstances
described herein.
The Ability of Others to View Your Information
Helping you to protect your information is a vital part of our mission.
It is up to you to make sure you are comfortable with the information
you choose to provide us and the information you choose to publish. You
understand that when you use SAGConference, certain information you post
or provide through SAGConference, such as your name, profile, comments,
abstracts and papers, may be shared with other users and posted on
publicly available portions of SAGConference, including without
limitation, chat rooms, bulletin and message boards, along with other
public forums. Please keep in mind that if you choose to disclose
Personal Information when posting comments or other information or
content through SAGConference, this information may become publicly
available and may be collected and used by others, including people
outside the SAGConference community. We will not have any obligations
with respect to any information that you post to parts of SAGConference
available to others, and recommend that you use caution when giving out
personal information to others in public forums online or otherwise.
Your Choices Regarding Your Personal Information
We offer you choices regarding the collection, use, and sharing of your
Personal Information. When you receive promotional communications from
us, you may indicate a preference to stop receiving further promotional
communications from us and you will have the opportunity to "opt-out" by
following the unsubscribe instructions provided in the promotional
e-mail you receive or by contacting us directly (please see contact
information below).
Despite your indicated email preferences, we may send you administrative
emails regarding SAGConference, including, for example, administrative
confirmations, and notices of updates to our Privacy Policy if we choose
to provide such notices to you in this manner.
You may change any of your profile information by editing it in the
profile settings page. You may request deletion of your Personal
Information by contacting us at registrar
@
sagconference.com, but please note that we may be required (by law or
otherwise) to keep this information and not delete it (or to keep this
information for a certain time, in which case we will comply with your
deletion request, only after we have fulfilled such requirements). When
we delete Personal Information, it will be deleted from the active
database, but may remain in our archives or offline backup storage.
Feedback
If you provide feedback to us, we may use and disclose such feedback for
any purpose, provided we do not associate such feedback with your
Personal Information. We will collect any information contained in such
feedback and will treat the Personal Information in it in accordance
with this Privacy Policy. You agree that any such comments and any email
we receive becomes our property. We may use feedback for marketing
purposes or to add to or modify our services without paying any
royalties or other compensation to you.
Security
We are committed to protecting the security of your Personal
Information. We use a variety of industry-standard security technologies
and procedures to help protect your Personal Information from
unauthorized access, use, or disclosure. Even though we have taken
steps to protect your Personal Information, no organization,
including us, can fully eliminate security risks associated with
Personal Information.
Contact and Revisions
If you have questions or concerns about our Privacy Policy, please
contact us at: registrar
@
sagconference.com
This Privacy Policy is subject to occasional revision at our discretion,
please check back often. If you object to any such changes, you must
cease using SAGConference. Continued use of SAGConference following
notice of any such changes shall indicate your acknowledgement of such
changes and agreement to be bound by the terms and conditions of such
changes.
Contacting Us
We love to hear from our authors, delegates, our website users, or anyone else
who has something to tell us. Please feel free to contact us! The best way to do
this is by joining our
LinkedIn group.
